In brief, I need your advise.
Got a problem with one of the prospect, willing to migrate from NetSuite to Acumatica.
They are now stacked to NS due to a legal requirements for data retention. Can you imagine!!!
You see, due to limited deployment models with Net Suite, they can not install the system on premise for historical usage, because they do not owe the license. So now they can not change the ERP from NS to anything else because if they unsubscribe from them - they will loose the whole system with all the customizations.
Even though the database can be extracted in some weird format, still they loose access to reports.
And for the audit they may need all the reports immediately based on auditor request.
Like, I know, what they would do if they decided to change ERP from Acumatica to something else, we allow to use unregistered license for two concurrent users, even if you unsubscribe from cloud or Subscription on Premise license. But NS do not allow that!
Here is a quick setup guide for Singapore GST Tax. Its all driven by IRAS requirements for tax codes and their behavior. Here is what tax report should include.
Here are what codes are recommended. From a guide for accounting software developers.
You can easily find these documents on IRAS web site.
In Acumatica ERP we are going to setup TAX module based on IRAS guidelines. Final Tax report should look based on above requirements.
1. Set up a tax Agency.
This is done in Accounts Payable module, just create a vendor for Comptroller of Goods and Services Tax in your system. Mark it as a Tax Agency, provide Period for report- in our case its Quarter. Then specify accounts for GST Input and Output Tax.
One important option here - I have chosen to report based on period in which documents are posted, not based on original invoice/bills dates.
2. Setup Tax Boxes for GST Report.
Remember the IRAS report format - we just need to setup in the system reporting settings and groups.
First we setup reporting boxes or lines:
Then we setup Groups:
Then for each group we have to specify the lines that we add, one by one.
Last two groups we made empty, due to non reporting nature of them.
3. Now lets setup Tax Codes.
Here is one example of the tax code, the rest are using the same logic, except inclusive ones.
For Inclusive tax, it uses different option Calculate On:
4. Setup Tax Categories and Tax Zones.
Recommended settings below. Tax categories then can be added to inventory or non stock items, while tax zones to vendors and customers.
And the combination of Zones with Categories will end up with right Tax Codes.
First of all, thak you for attending numerous trainings we did in Asia this quarter. I had collected plenty of topics for future postings. And of course I appologise for not posting for a month. :)
It was really busy quarter, we have signed more than 20+ partners, and closed 14 deals in Asia pacific. With more and more partners joining Acumatica fan club, we are also planning to grow with you !
As a company we are to settle regional partner ecosystem, with training centre and appointed traininers all over the region. Acumatica University courses are now under review and soon will be available as a classes.
In parallel I am eager to have more people in our Acumatica team. If you feel your skills are fit, feel free, join! Send me a CV or just let me know over the e-mail or skype!
Our PR is to grow as well, soon there will be events in Vietnam, Singapore, Philippines and more.
21 October we plan to have a training session for partners in Singapore for deep dive development. Those who are interested, let me know! Please note, passing course T101 is a must.
Time to discuss a nice option for cloud backup and rapid deployment. All of us dream about templates for implementation. It will make ERP closer to a box product. When you can buy software, apply a template, and that is it. One step towards it - Snapshots.
Think about snapshots like backups, that we can do for the whole system. And because our customizations and reports are stored in the database, we can include them into a snapshot as well.
For the template we have made few types of the snapshots to help partners implement the system quickly, by copying template installation to multiple clients. You can do your own!
Another important thing - snapshots can be saved as zip files, from the cloud server into your PC, like downloads. Alternatively they can be stored inside the database, as a blob files.
Lets create one.
Open System->Management->Companies. On the first tab you will see existing snapshots sitting in the database.
In order to create the snapshot - just press a button on top, Create Snapshot, a dialog will appear to give it a Name and choose the snapshot type.
Here we have to decide, we need it as a backup, with full data in it, or as a template for another customer site installation or like after we finished Proof of Concept stage, its good to copy to production all the setups and master files.
Take a note, transactions can be skipped!
Meaning no need to clean up the POC to turn it into production site !
Then there will be 2 options, Include Customizations and Prepare Data for Export.
Fist one is obvious, second one will make a zip file and store it inside the system. So you can download it later.
So here is the thing, you can just keep your snapshot within the database or you can download it and store on your PC/Store etc.
If zip file is ready to download, snapshot will show Prepared check box checked. Other wise you can still press button Prepare Snapshot.
Now if I click Export Snapshot, the file will be downloaded to my PC.
I can Upload file to the server by pressing Import Snapshot.
Then FINAL stage is restore the snapshot. You can do it by pressing Restore Snapshot button and it will place data from snapshot file into database tables.
Here is a small video related to snapshot creation, download, upload and restoration.